Streamlined Lab Scheduling —Across Teams, Labs, and Time Zones
Eliminate booking conflicts, improve equipment utilization, and give scientists fast access to what they need—with one centralized scheduling system.
Simplify Equipment Access and Maximize Lab Productivity
Managing shared lab equipment across departments or global sites shouldn’t involve spreadsheets, sticky notes, white boards, or disconnected tools. With newLab®, teams can view availability in real-time, reserve equipment in advance, and avoid scheduling conflicts—all from one centralized platform.
The result: scientists spend less time coordinating and more time experimenting, while lab managers maintain full control and visibility over equipment utilization and access.
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Centralized Booking Calendar
See real-time availability across labs, equipment types, and teams in one unified view. -
Eliminate Scheduling Conflicts
Prevent double bookings and bottlenecks with built-in conflict detection and role-based access. -
Automate Recurring Reservations
Support recurring experiments or shared workflows with automated booking rules.
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Multi-Site Coordination
Standardize scheduling across labs in different regions or business units with location-aware time slots. -
Frictionless Self-Booking for Scientists
Empower scientists to reserve, manage, and release lab assets from a single interface—no admin needed. -
Track Usage for Optimization
Capture who booked what, when, and for how long—supporting asset utilization reports and performance analysis.
Key Features of Lab Scheduling & Booking
Real-Time Equipment Availability
View availability and reservations across all shared lab resources, including equipment, rooms, or services—updated instantly.
Smart Booking Rules & Permissions
Prevent conflicts by assigning booking windows, usage limits, or role-based restrictions for high-demand or sensitive assets.
Recurring & Linked Bookings
Set up recurring or parent-child reservations for repeat workflows or link bookings to specific service requests, project IDs, or experiments.
Integrated Calendar View
Visualize bookings in a familiar calendar layout, filter by asset type or location, and sync with existing ServiceNow workflows.
Scientist Self-Service Portal
Allow scientists to make and manage their own reservations while still enforcing policies and usage governance.
Audit Trail & Utilization Logs
Automatically record every booking and cancellation—enabling traceability, analytics, and cross-department optimization.
How Leading Labs Transformed Their Operations
Trusted by leading pharma and biotech companies to streamline lab operations, improve efficiency, and optimize resource utilization.
Frequently Asked Questions
How does newLab® prevent double bookings or conflicts?
newLab® includes built-in conflict detection, smart rules, and role-based permissions—so no equipment is ever booked by two users at the same time. Plus newLab® maintains one single calendar where all events, like scheduled maintenance, are automatically registered.
Can bookings be linked to experiments or projects?
Yes. Bookings can be tagged with project IDs, service requests, or experiment phases—making it easy to align lab usage with active R&D workflows.
Does newLab® support recurring or long-term reservations?
Absolutely. Users can create one-time or recurring bookings and set expiration dates, limits, or reminders as needed.
Can I view bookings across multiple lab sites?
Yes. With multi-site support, lab managers and teams can coordinate usage across regions, departments, and equipment groups.
Is the scheduling system integrated with ServiceNow?
Yes. Lab scheduling runs natively on ServiceNow and can connect to calendars, asset data, and workflow approvals—no middleware required.
Who can make or manage bookings?
Access is role-based. Scientists can self-book, while lab managers or IT teams can define rules, override conflicts, or monitor usage patterns.
Can I track usage history or booking frequency?
Yes. Every booking is logged, timestamped, and tied to user profiles—helping you understand usage patterns, demand trends, and optimization opportunities.
Modernize Your Pharma & Biotech Lab Operations
Give your R&D teams the tools they need to work smarter, faster, and more collaboratively.
Eliminate inefficiencies. Maximize asset ROI. Unlock innovation.